Graduate Student Resources Through OSU Libraries
Hello everyone, my name is Victor Baeza. I am the director of library graduate services at Oklahoma State University in Stillwater. And welcome to everyone. Hopefully you're having a great day. In today's session, I'm going to talk about different resources that are available to all of you online but provided by this campus in Stillwater. So the first thing I wanted to mention is that if you go to the Library's the Stillwater campus' main library webpage at library.okstate.edu, everything I'm going to show you is going to be done through this page. Now, if you are off campus there are many things that are automatic if you're on campus, but if you're off campus, in order to see the same things and have access to the same material that I'm going to talk about on our main screen over in the bottom right hand side, you will see a link that says "Off Campus Access." If you click on that it will ask you to authenticate yourself and any student enrolled in the Tulsa campus, CHS campus, should have the same access as a student that's enrolled here in Stillwater. If that's not the case, you can contact me later and we can figure out a why that's the case. But all you need to do is log in with your O-Key information, and when you submit it will give your computer an IP address for this campus because almost all of our resources use IP recognition to provide access to people. So that's how you would get access from off campus and throughout the presentation you'll see how that can affect what you see as we go through and use the resources. So starting from the main library web page one of the things that we endeavor to do here at Oklahoma State is to try and provide you with access to as much material as possible. Unfortunately, we can't provide everything, so as you are doing research, one of the programs we have here is called Interlibrary Loan and it's through our Interlibrary Services office. If you go into any of our menus above you will often see a link that says "Borrow from another library.
" And you will see that in a lot of different resources as we go through them. This is our interlibrary loan or interlibrary services department. If you click on that and you just log in with your O-Key information. Now the first time you log into this system it's going to ask you to register. You don't have to fill in the entire registration form. The fields that are required are going to be labeled as required with a little orange star. But once you're in the system, you can see where you can request an article, a book, a book chapter. And if you're a distance student you're not anywhere near this campus we can mail items to you if we borrow them from another library for you. So, if you find a book and you check our catalog and we have it, or even if we don't, you can request the book and we can forward it to you. Now you may want to contact the department because I believe you are held responsible for the book from the time we put it in the mailbox until we get it back in the mail. But this is used mainly for things or items we don't own, but it can be used as document delivery. So if we have a book in our library and you just want a chapter of it you can request a book chapter and one of our students will grab that book from the shelf, make a PDF of that chapter, and then send it to you through this electronic system and you'll see it under your electronically received articles. In general, electronic articles book chapters you will typically get the article within about 48 hours. That's what we strive for. Sometimes it can take a little longer if the journal that the article comes from is more obscure, not as many libraries own it, and the same thing with the book. If you request a book, it can take typically about a week for us to get it for you and then if we have to mail it to you there's that time in the mail. How long it's going to take is going to depend on where we're getting it from and what it is you're requesting. And we'll actually go into this system a little bit later.
So I'm going to go back to the Library's main page. And again, almost every one of our tabs at the very top, you will see a "Borrow from another library" link. It's just going to be in different places on the screen. Okay now, one of the other things that we have is the library has a chat service that is monitored any time this library is open, typically by graduate students, but on occasion it's also monitored by librarians. And you can do that by just clicking on the chat in the top right hand corner. And if your question is something that they can't answer on the fly or by using our FAQs, they will forward your question to the appropriate librarian, the one who typically works in that subject area. So that was in the chat, top right hand corner. Now if you're doing research on your own and you want to determine maybe who is the librarian who can help you in a specific area or what databases this library provides for that subject area, you can go under "Help & Services," and you can see "Help by Subject Area," and right below that you'll see "Subject Librarians." Both of these links, "Help by Subject Area" and "Subject Librarians," will take you to the same screen. And it's just a list of the different subject areas in alphabetical order. So we have "Agricultural Science." Here are the different guides that we have for those different areas. And if you click on one, it then shows you the guide, and it'll typically have a photo of the librarian who works in that subject area and allow you to email them. Typically we have our phone numbers in there as well. But these guides are created to help you narrow down, find the different resources that we have that may help in your subject area. You can also click right up at the very top where it says "Subject Specialist Librarians." It's a PDF that we have created that has a photo of most of the people in the library who provide assistance. The second page shows you what their liaison area is or what their subject specialty is.
So if I was looking for physics, then Bjornen is our librarian. You just scroll up and it'll show you her and give you her contact information. Our emails just add @okstate.edu at the end of the names. Okay, now one of the other resources that we provide to students is called EndNote. It's a bibliographic management software it's basically software that you can download that allows you to not only organize the citations for the literature that you're looking at, whether it's books or journals, but you can use it to organize just about anything related to your literature or your literature review. And there are various videos and I'm going to go ahead and go under "Citation Tools" under "Research Help." You'll see a link for EndNote. And later in the semester, I'll be doing an online EndNote session as well, but you can see there's workshops that are being offered here in Stillwater. Here is where you can download the program. If you typically went out to try and buy it yourself, it would typically cost about a hundred dollars for a student version. But if you're curious as to what is EndNote, or how to use it, we have different videos on this page for you, as well as tutorials from EndNote. They maintain a large YouTube suite that have everything from how to do one specific little task that is like a one minute video on how to do that. Then they have those all the way up to full one hour and fifteen minute workshops that they have recorded. So you can do many things here as well. And if you have questions after viewing them, you can ask either Hui-Fen, who is also a trainer, or myself. And again you can email. You see our phone number. Although email is typically the best way to get ahold of us. This is a really good resource. I'll mention it a couple of times as we're going through this session. It can really save a lot of time and help keep track of what you're doing and really help you with your writing because it can build your bibliography for you as you're writing your papers.
So I'm gonna head back to the Library's main page. So to talk about finding literature for yourself if you're specifically going to look for books, you can come to the Library main page and search in our search box. But for graduate students, I typically advise that you search within WorldCat rather than our catalog, and I'll explain why here. So we're gonna go into WorldCat. As its name sort of implies, it's basically trying to be a catalog for all the material out there. It's mainly in English-speaking countries. But the advantage to it in fact let me go ahead and do I'll just do "forensic science" as a keyword search. The advantage to it is that if you do a search, any item that we own in Oklahoma State University will have this label. So you know that it's something we own. You can click on the title. And then you can click on the link that says, "Search the OSU library catalog." It'll take you into the catalog, and in this case, it tells you that it's in the Education and Teaching Library on campus, it's call number, and that it is available at this moment. Now at this point and there's several reasons why you want to do this when you're in our system, I always suggest that you sign in. Just using your O-Key information. So again, I'm using my O-key. Now the reason I tell you to log in you can see now I have my name, it knows that I'm in the system. When I click on "Get it," it now, because I logged in, allows me to do a book request. So even though it's something we own, it's in one of the libraries here especially for those of you that are distance you can click on "Book Requests." And so we're in that interlibrary loan system that I mentioned at the very beginning. Now what it's done is it's filled out the request form automatically for me. So then all I have to do is submit the request. If you have a specific note that you want to send to the people who are going to be doing this for you, you can just put it in this box.
And if it's just a book chapter you were wanting, you can use the book chapter request. So that's one of the reasons why I always tell students when you're in our system go ahead and log into your account because it's going to open up a lot of different opportunities for you as far as requesting material. So let me close this. Now, if it's something that we don't own in the Oklahoma State University system I'll go ahead and use one. You can click on it, and one of the things is it'll tell you who, worldwide, will own this item. So if you see this as only having four or five libraries that have it right in the middle of the screen then the chances of us getting it for you are going to be a little slim. It's gonna be a little harder. But if you decide you want to go ahead and try and borrow it again just click on "Borrow from another library," just like we have on the Library's main webpages. And again, it's going to fill out the request form for you, so that way we can ask another library to send it to us and then we can forward it on to you. Or if you're in the Stillwater area, you can come in. It can be held for you in our circulation desk, and you can come in and check it out yourself. So that's why I like using WorldCat instead of just searching the Library's catalog. I'm going back home to the Library's main page. Another database that I think a lot of graduate students get a lot of use out of is called "Digital Dissertations." And it's just from our database list on the Library's main page, right underneath the search box. Going into the Ds, and you will see "Digital Dissertation / Dissertation Abstracts." It also includes theses, but the beauty of ProQuest Dissertations & Theses Global is that you don't even really have to type in the search. If you're interested in just material that has been produced at Oklahoma State University, you can search within the university or institution box below. Or I can look it up.
You can see how Southwestern is in as well, so I'll click on that, add it to my search, and then what I find is a lot of graduate students are really interested in is seeing if there's other items in this database other theses, dissertations that their advisor or one of their instructors were a member of, either on the committee or was the advisor. So you can type in that, or again look up an advisor, and add that to the search. And then once you've done at least one of these two, you could just do a search and get a full list of what's out there from Oklahoma State University. Or you could then try and narrow down your search to specific topics. You will have a preview PDF. You have the abstract as well. You can get the full text of the PDF. You can see how many times it's been cited and the references that were included in that document. So this is a tool I think a lot of graduate students find useful. And it's just called "Digital Dissertations" when it's on our page and then it's "Dissertations & Theses Global" once you're in it. Alright I'm going to go back to the Library's main page again. Now one of the resources I know a lot of students like to use and there's nothing wrong with using it is Google Scholar. I'm gonna go into Scholar. And the reason I say there's nothing wrong with it or that it's a really good place to start Google Scholar is by far the largest indexing service that is out there in existence. So if I do a search for "forensic pathology," I get a list of books as well as journal articles. Now, one of the things about this and this is not specific to Google Scholar anytime you're using an electronic resource, it's always good to look to see what it's doing with your search or just know that most electronic resources, when you type in a search as I did here, "forensic pathology," most databases automatically put the word "AND" in between every word. So this search with my four hundred 442,000 results is really looking for "forensic" somewhere in the title, the citation, the author names, and then it's looking for the word "pathology" separate.
So it's just looking for records that have both of those words just not necessarily together. So if you're looking for a search term, a subject term, a specific term you want to try to put it within quotes, which then forces the electronic resource to look for those words exactly the way they're typed in within the quotes. So I do the search again and you can see we've dropped from 400, over 400,000 down to 34,000. That tells you how many had the word "forensic" and had the word "pathology," but did not have them next to each other. This can really help narrow down your searches. Now once you're here at this point, you'll notice when I get down here to the journal article, my first three are books, then over here on the right-hand side, you see this "Full-text @ OSU Library." This shows up automatically if you're on one of OSU's campuses, but if you're not the way you get this to work, to get this to show up, is by going, as I mentioned at the beginning, to the Library's main page and using the "Off Campus Access" button. That's going to make your computer look like it's on one of our campuses and then you'll start seeing this link. What this does is it's a service that we have that then searches many of our resources that we provide to see if it can find the online full-text. If it does, then down below it's going to show you all of the different variations of where you can get access to this article. In this case it only gave me one, so I can click on that link and it should take me either directly to it, or to the page where I can do a search for it. Sometimes it'll just take you to the home page. But the majority of time or to a specific issue but majority of time it should take you right to the title. So it's a 2003. In this case it didn't take me directly to the titles so I'm going to have to look through the "ALL JOURNALS" or look through their archive to find that one specifically.
The other thing you can do again because if you log in, so let me do it again, to our system. Now notice that I was logged in. There's that book request link again. I click on that. You can see it filled out my request form so that someone can scan in that specific article and send it to me through the system. Now because we started this process through Google, you can see it's telling us down here that it came from Google. Sometimes it misses some very necessary information, like in this case, it dropped off the title, the name of the journal. Easy enough, I can just go back. I can copy it from here, and just paste it into the request form, and then submit. And if you have several that you're wondering what the status is you can click on "Outstanding Requests." And here it'll show you the request that you have, and under "Status," it'll tell you where we are in the process of trying to get it for you, or photocopy it for you. And again, once it's received you'll see it here, "Electronically Received Articles." Now one of the other things if you are using EndNote, or in fact any other software to organize your citations, you can send citations from Google Scholar into EndNote. You just have to go to the menu bar, and go under "Settings" or depending on your setup of Google you may just have to look for the sprocket, which opens up the settings. And then you just have to tell it what you're using. In this case I would probably be using EndNote. I saved that and now there's a link that'll send this citation directly into EndNote. It will not send the PDF, it'll just send the citation. I would need to add the PDF later to my citation in EndNote. So yes, EndNote is one of the things you can use to organize all of your PDFs. If you have a Gmail account, you can log in to that, and with that you can then if you created a very complex search you can create an alert and have Google save that search for you and have it run periodically so we can send you the results.
This is a feature that's available in almost all the electronic resources that the OSU library provides. It's very rudimentary in Google Scholar, but as you'll see in the next program that we're going to go into, it can be much more involved than just creating a very basic citation alert. Also if you've logged into your account, I can mark several items at once by just clicking on the star, which will put it into my library and then I can send a bulk import into EndNote rather than doing them one at a time through here. So I could mark a whole bunch, puts them in my library, I click on my library and they will give me the option to then import them into EndNote at that point, as well as print, save. So that's using Google Scholar with the Library's resources, making sure you log in to the "Anywhere Library Access" through the Library webpage so that you can see these "Full-Text @ OSU" links. Now the other product that I wanted to talk to you about is, again, in the database list and it's called Scopus. It's something that we started subscribing to last year. Where Google Scholar is by far the largest indexing service out there, Scopus is the largest indexing service that includes abstracts. So that's a little more helpful. And Scopus is from Elsevier, so you may have seen it if you've used anything from ScienceDirect or you're used to using Elsevier online journals, then you would be familiar with the company that does this. Now when you're in Scopus, one of the first things you can do is, again as I mentioned, you can log into your account. And I've already done that, I forgot to log back out. But when you're creating an account using this then you can, as long as you're on campus, so the first time you do it you create your account you will probably either need to be on campus or use the "Anywhere Library Access" link, and you can set up your account. And almost all of our electronic resources will allow you to set up an account for free as long as it notices that you are coming from an OSU campus or you have the IP address of an OSU campus.
So to do a search, I'm going to go ahead and start with "forensic pathology and skeletal remains." I can tell it to look for these terms in specific places like the abstract. For now, I'm just going to go ahead and stay with the default, which is Title, Abstract, and Keywords, and do my search. And you can see that I have 212 documents that it found with my search. Now if you remember what I did in WorldCat, you'll notice this one tells me what it did with my search, and you can see that it stuck the word "AND" in between every word. So I want to edit this search by clicking on "Edit." I can do click on "Search" again. If you hit the back button, there's a chance it's going to lose your search and you just have to retype it in. So I'm just going to click on "Edit," and this time put my quotes around the phrases that I want to keep together. Now depending on the number of hits, the number of resources that it finds for you, you may want to make the search a little more complicated. And if you already have a search that you're searching in most resources and you use it over and over again, one of the nice things about logging into your account is that you then have the option to save the search. So if this was a search I wanted to run periodically, I can just click on "Save." It's going to ask me what name I want to save it as. I'm just gonna keep what it is; it's the actual words from my search. And now my search is saved. To access it, I just click on the menu bar. You can see my name is there and then I can see "My Scopus." If I open that up, I have my link to my saved searches. Here's the search that I like to run periodically. I can just go ahead and click on it and it'll run the search. So that way you're not having to type that search in every single time you get into the system. I'm gonna go back to my search screen.
So there was my search, and it came up with 57 documents. There's something else, another little tip, that can help you make sure that you're not missing things as you're doing your literature review or literature search. So I mentioned the quotes so that the electronic resource would search for those terms together. There's another little tip and it's called a wild card or a truncation symbol. So "pathological" and "pathology," kind of the same words, or "remain" and "remains," plural; same words. But to most electronic resources those would be totally separate kind of words. And so I may miss things because it's looking specifically for "pathology." So one of the things you can do is either take away part of the ending, get to the root of a word, or in this case I'm just going to get rid of the "y" in "pathology," and put in the truncation symbol, which in 90% of the resources it is an asterisk, so the shift and the 8 key. And this is going to tell the computer to look for any word that begins with p-a-t-h-o-l-o-g and any number of letters after that. So this search gave me 57 results the first time. Now I'm going to add this, which is going to expand the variations of the word "patholog." Click on my "Search." So now, I've gone from 57 up to 79. I found 22 more items, almost a 50% increase, just because I used the asterisk, the truncation symbol to help find variations of a word. I could have taken this all the way down to "path" if I wanted to. Now I'm gonna go back to my search screen so we can see my searches because you may be thinking, "Okay, well now I know there's 22 differences between when I didn't use the truncation symbol when I did." And you may want to find out what are those differences, what are those 22. Right above your search history is "Combine queries," and you can see the example they give you. So what I want to do is look at these 79 and take out these 57. So I just put in the pound sign for number. So search 3. "and not" so I want to remove I want to look at everything for number 3 and not the ones that are in number 2.
And now I'm looking at just those 22 documents that were different. Just because of using that asterisk. Now I want to go back to the 79. I can just click on it and it takes me back to those results. So now, in Scopus and many of our other electronic resources are very similar your login, if you've already created an Elsevier account, whether to use their online journals or to use ScienceDirect, it's that same username and password that you've created for those. It's from one company, Elsevier, so one username and password works for all the different systems. Now I mentioned in Google Scholar that "OSU Get Article," that "Full-Text @OSU" Library link in most of our electronic resources this little orange box, "OSU Get Article," is the same thing. I mentioned Scopus is just an indexing with abstract service so if I want to get to the full text, I can just click on that "OSU Get Article." Again, it searches the Library system. It found where I can get to it. So I can just click right on that. And there's my article. I can download the PDF, I can export the information into RIS, it's what you would use for EndNote. So that's what that "OSU Get Article" is for. Now typically the way most people do a literature review or literature search, the way they typically get started is you look for an article that matches your topic, that you really like. So let's say number 6 here is one that you really enjoy. You can click on it and you can read the abstract. But you can notice over here, right above the abstract, it's showing me that there are 64 citations that are inside of this paper. And typically what people do is you'll print off the article and you look at the bibliography, look up some of those articles, look at the bibliographies in those so that you're going back in time to find relevant literature. With Scopus and many other electronic resources you can do it electronically just by clicking on the "View references.
" And now I'm looking at 64 that are in this paper. Some of them will be linked because those articles, or those citations, are within Scopus. If it's not within Scopus then you don't have a link to the citation, but you at least have the citation information. And again, for those that are in here the citation you can click on the "OSU Get Article" to get to the full text. Or at least try and find them. Now one of the things if we go back to our search box if this search was a really good one and I mentioned you can click on "Save" to save that search so that you can run it again at a later time. Within Scopus and various other products you can actually just set an alert rather than just saving the search. And what I mean by set an alert by clicking on this it's going to allow me to save that search and then it is going to run this search every day, every week, every month depending on my choice. I can specify the day of the week and it's going to run that search and then send me an email link to the results, which will just bring you to a page like this. So again, I don't have to worry about, "Oh, next week I need to remember to do my search again;" "I want to find out if anything's been published last week." Because once you set this alert, you can sort by date. So it's the newest, so you'll always see the most recent things. And you'll come to recognize the citations that you already looked at. So that's setting a search alert. So you can save a search, and you can look at this alert that you've set for a search, so it'll run that search periodically. Again you can look at them by going into "My Scopus," and see your alerts. Now when I was in the journal earlier sorry, I forgot to close that I was looking at this one. And I mentioned you can look at the references and then go back and look at older references, but one of the really nice things about a system like Scopus is that it's showing me that this article has already been cited by 7 newer documents.
So instead of just going back in time by looking at the references, and looking at their references, you can go forward in time to see, okay here are the 7 and I can view all 7, that have already cited this one. So they're newer. And then they may have already been cited. I can click on that to see, again, those that have cited that. But for now, if this article was perfect for my research, I'm very interested in it, then I obviously want to know who has cited it. Right now I'm looking at it and there's 7 citations, but I want to know if someone in the future cites it as well. I can set, right below the citations, a citation alert. Click on that and once again, you can see I can set to run every day, every week, every month. And the specific day of the week. I set the alert and just like before, it's going to run it automatically and send me a link where I can just come to see the results. And if it's always 7 then I know nothing's new. So that's setting a citation alert. So we have a search alert and a citation alert. One of the other things you can do so let's say this article was very important to me and one of the authors might be someone that is very seminal in my field, someone that I really want to follow, I want to know more about them. I can just click on the author's name. It's going to show me how many of their documents are in this database, Scopus. It shows me the last 10 years, usually, of their output. 49 documents have cited 33 documents that this person is one of the main authors. And I can see the 7 documents down below and I can see the 33 documents that have cited them. And I can do the same process I was doing before. I can try and get the article, I can look at the title, see how many times it's been cited, I can set a citation alert for something from here. And you'll notice that open access journals are also included within this system. Again I can save all of these 7 and send it directly into EndNote.
Although I typically like to keep the abstracts and keywords as well, So if this author is someone I very much want to follow, I'm very interested in their output so there's their 7 I can set an alert so that anytime a new article appears in this database and this person this author is one of the authors, not just the main author, one of the authors, I'm going to be notified because I can have it run that search daily, weekly, monthly. So between all of these resources, it can save you a lot of time and worry to make sure you're not missing any literature, something new that's coming out. And most of our electronic resources allow you to do this kind of thing. All you have to do is log into the system and then you can go into "My Scopus" and see your alerts. You can even save specific articles into a list that you can view within Scopus. You can group authors together so that you can do very much the same thing. So there's just a lot of things you can do when you create those free accounts that can help do things automatically for you so you're not having to worry about missing something or forgetting something. Now going back to my search page, once you've created them but if I go and look at my saved searches I go back to "My Scopus," my "Saved searches," and I discover, you know, it's as good, but I need something just a little bit different. Well I may still want to run this search on a periodic basis. But I also want to run one that's very similar. So if you click over here on the right hand side, there's a plus sign that will create another saved search using this one as the template. And now all I have to do is add or change what I want to change. Save it once again and I'll have that saved search, so that I can run it whenever I want. Or again, I can set a search alert to have it run periodically for me automatically. And then I can combine the two different searches using that combined feature so that I can see what's different between the two different types of searches.
But wait, there's more! I can just edit the search if I wanted to just change it rather than create a whole new one. Just say, "No it's just not working right. I'm getting some weird anomalies. There's some words that I wanted to eliminate." I can just add "not" and then the search term that I want to eliminate. Then it'll save this new search and it'll run periodically. Now the way Scopus and many of the products from Elsevier work is that it will save these searches and these alerts for a year. When that year is up it's going to send you a notification that the search is no longer active or is going to go inactive. You can just come into the area and just make it active once again. And then it'll just run and do things automatically for you. So the main thing, or one of the main things, when you're building your searches, remember that you want to put quotes and this works in Google Scholar as well around phrases so that you make sure that it's searching for those things that you are specifically after. I don't want these words separated, I want them together. And that you can use an asterisk so that you find variations of a word. I could have put an asterisk at the end of "forensic" to find a plural. Although I'm not sure what phrase that would be. Or replace the "s" with an asterisk. I don't know if it's going to cause any difference but I'll go ahead and do it. No. Still just the 79, but it was worth a try. So those are the tips for using electronic resources and what's available out there, digital dissertations or Scopus. There are a lot of other products that are available that do very similar things. You just have to remember most of the time you can create an account for free. The way you let it know you're an OSU student is just by going to the Library's main page, doing the "Off Campus Access" so it'll make your computer look like you're on campus, and at that point it'll allow you to create free usernames and passwords for you to use on their system.
Then you can start saving searches, alerts. Some electronic journals that we have, e-Journals that we have, will let you create an account and, although it may not have an alert you can save, you can ask it to send you the table of contents almost all electronic journals let you do this so that you get the table of contents two, three months in advance of publication so you have an idea of what's coming up.
" And you will see that in a lot of different resources as we go through them. This is our interlibrary loan or interlibrary services department. If you click on that and you just log in with your O-Key information. Now the first time you log into this system it's going to ask you to register. You don't have to fill in the entire registration form. The fields that are required are going to be labeled as required with a little orange star. But once you're in the system, you can see where you can request an article, a book, a book chapter. And if you're a distance student you're not anywhere near this campus we can mail items to you if we borrow them from another library for you. So, if you find a book and you check our catalog and we have it, or even if we don't, you can request the book and we can forward it to you. Now you may want to contact the department because I believe you are held responsible for the book from the time we put it in the mailbox until we get it back in the mail. But this is used mainly for things or items we don't own, but it can be used as document delivery. So if we have a book in our library and you just want a chapter of it you can request a book chapter and one of our students will grab that book from the shelf, make a PDF of that chapter, and then send it to you through this electronic system and you'll see it under your electronically received articles. In general, electronic articles book chapters you will typically get the article within about 48 hours. That's what we strive for. Sometimes it can take a little longer if the journal that the article comes from is more obscure, not as many libraries own it, and the same thing with the book. If you request a book, it can take typically about a week for us to get it for you and then if we have to mail it to you there's that time in the mail. How long it's going to take is going to depend on where we're getting it from and what it is you're requesting. And we'll actually go into this system a little bit later.
So I'm going to go back to the Library's main page. And again, almost every one of our tabs at the very top, you will see a "Borrow from another library" link. It's just going to be in different places on the screen. Okay now, one of the other things that we have is the library has a chat service that is monitored any time this library is open, typically by graduate students, but on occasion it's also monitored by librarians. And you can do that by just clicking on the chat in the top right hand corner. And if your question is something that they can't answer on the fly or by using our FAQs, they will forward your question to the appropriate librarian, the one who typically works in that subject area. So that was in the chat, top right hand corner. Now if you're doing research on your own and you want to determine maybe who is the librarian who can help you in a specific area or what databases this library provides for that subject area, you can go under "Help & Services," and you can see "Help by Subject Area," and right below that you'll see "Subject Librarians." Both of these links, "Help by Subject Area" and "Subject Librarians," will take you to the same screen. And it's just a list of the different subject areas in alphabetical order. So we have "Agricultural Science." Here are the different guides that we have for those different areas. And if you click on one, it then shows you the guide, and it'll typically have a photo of the librarian who works in that subject area and allow you to email them. Typically we have our phone numbers in there as well. But these guides are created to help you narrow down, find the different resources that we have that may help in your subject area. You can also click right up at the very top where it says "Subject Specialist Librarians." It's a PDF that we have created that has a photo of most of the people in the library who provide assistance. The second page shows you what their liaison area is or what their subject specialty is.
So if I was looking for physics, then Bjornen is our librarian. You just scroll up and it'll show you her and give you her contact information. Our emails just add @okstate.edu at the end of the names. Okay, now one of the other resources that we provide to students is called EndNote. It's a bibliographic management software it's basically software that you can download that allows you to not only organize the citations for the literature that you're looking at, whether it's books or journals, but you can use it to organize just about anything related to your literature or your literature review. And there are various videos and I'm going to go ahead and go under "Citation Tools" under "Research Help." You'll see a link for EndNote. And later in the semester, I'll be doing an online EndNote session as well, but you can see there's workshops that are being offered here in Stillwater. Here is where you can download the program. If you typically went out to try and buy it yourself, it would typically cost about a hundred dollars for a student version. But if you're curious as to what is EndNote, or how to use it, we have different videos on this page for you, as well as tutorials from EndNote. They maintain a large YouTube suite that have everything from how to do one specific little task that is like a one minute video on how to do that. Then they have those all the way up to full one hour and fifteen minute workshops that they have recorded. So you can do many things here as well. And if you have questions after viewing them, you can ask either Hui-Fen, who is also a trainer, or myself. And again you can email. You see our phone number. Although email is typically the best way to get ahold of us. This is a really good resource. I'll mention it a couple of times as we're going through this session. It can really save a lot of time and help keep track of what you're doing and really help you with your writing because it can build your bibliography for you as you're writing your papers.
So I'm gonna head back to the Library's main page. So to talk about finding literature for yourself if you're specifically going to look for books, you can come to the Library main page and search in our search box. But for graduate students, I typically advise that you search within WorldCat rather than our catalog, and I'll explain why here. So we're gonna go into WorldCat. As its name sort of implies, it's basically trying to be a catalog for all the material out there. It's mainly in English-speaking countries. But the advantage to it in fact let me go ahead and do I'll just do "forensic science" as a keyword search. The advantage to it is that if you do a search, any item that we own in Oklahoma State University will have this label. So you know that it's something we own. You can click on the title. And then you can click on the link that says, "Search the OSU library catalog." It'll take you into the catalog, and in this case, it tells you that it's in the Education and Teaching Library on campus, it's call number, and that it is available at this moment. Now at this point and there's several reasons why you want to do this when you're in our system, I always suggest that you sign in. Just using your O-Key information. So again, I'm using my O-key. Now the reason I tell you to log in you can see now I have my name, it knows that I'm in the system. When I click on "Get it," it now, because I logged in, allows me to do a book request. So even though it's something we own, it's in one of the libraries here especially for those of you that are distance you can click on "Book Requests." And so we're in that interlibrary loan system that I mentioned at the very beginning. Now what it's done is it's filled out the request form automatically for me. So then all I have to do is submit the request. If you have a specific note that you want to send to the people who are going to be doing this for you, you can just put it in this box.
And if it's just a book chapter you were wanting, you can use the book chapter request. So that's one of the reasons why I always tell students when you're in our system go ahead and log into your account because it's going to open up a lot of different opportunities for you as far as requesting material. So let me close this. Now, if it's something that we don't own in the Oklahoma State University system I'll go ahead and use one. You can click on it, and one of the things is it'll tell you who, worldwide, will own this item. So if you see this as only having four or five libraries that have it right in the middle of the screen then the chances of us getting it for you are going to be a little slim. It's gonna be a little harder. But if you decide you want to go ahead and try and borrow it again just click on "Borrow from another library," just like we have on the Library's main webpages. And again, it's going to fill out the request form for you, so that way we can ask another library to send it to us and then we can forward it on to you. Or if you're in the Stillwater area, you can come in. It can be held for you in our circulation desk, and you can come in and check it out yourself. So that's why I like using WorldCat instead of just searching the Library's catalog. I'm going back home to the Library's main page. Another database that I think a lot of graduate students get a lot of use out of is called "Digital Dissertations." And it's just from our database list on the Library's main page, right underneath the search box. Going into the Ds, and you will see "Digital Dissertation / Dissertation Abstracts." It also includes theses, but the beauty of ProQuest Dissertations & Theses Global is that you don't even really have to type in the search. If you're interested in just material that has been produced at Oklahoma State University, you can search within the university or institution box below. Or I can look it up.
You can see how Southwestern is in as well, so I'll click on that, add it to my search, and then what I find is a lot of graduate students are really interested in is seeing if there's other items in this database other theses, dissertations that their advisor or one of their instructors were a member of, either on the committee or was the advisor. So you can type in that, or again look up an advisor, and add that to the search. And then once you've done at least one of these two, you could just do a search and get a full list of what's out there from Oklahoma State University. Or you could then try and narrow down your search to specific topics. You will have a preview PDF. You have the abstract as well. You can get the full text of the PDF. You can see how many times it's been cited and the references that were included in that document. So this is a tool I think a lot of graduate students find useful. And it's just called "Digital Dissertations" when it's on our page and then it's "Dissertations & Theses Global" once you're in it. Alright I'm going to go back to the Library's main page again. Now one of the resources I know a lot of students like to use and there's nothing wrong with using it is Google Scholar. I'm gonna go into Scholar. And the reason I say there's nothing wrong with it or that it's a really good place to start Google Scholar is by far the largest indexing service that is out there in existence. So if I do a search for "forensic pathology," I get a list of books as well as journal articles. Now, one of the things about this and this is not specific to Google Scholar anytime you're using an electronic resource, it's always good to look to see what it's doing with your search or just know that most electronic resources, when you type in a search as I did here, "forensic pathology," most databases automatically put the word "AND" in between every word. So this search with my four hundred 442,000 results is really looking for "forensic" somewhere in the title, the citation, the author names, and then it's looking for the word "pathology" separate.
So it's just looking for records that have both of those words just not necessarily together. So if you're looking for a search term, a subject term, a specific term you want to try to put it within quotes, which then forces the electronic resource to look for those words exactly the way they're typed in within the quotes. So I do the search again and you can see we've dropped from 400, over 400,000 down to 34,000. That tells you how many had the word "forensic" and had the word "pathology," but did not have them next to each other. This can really help narrow down your searches. Now once you're here at this point, you'll notice when I get down here to the journal article, my first three are books, then over here on the right-hand side, you see this "Full-text @ OSU Library." This shows up automatically if you're on one of OSU's campuses, but if you're not the way you get this to work, to get this to show up, is by going, as I mentioned at the beginning, to the Library's main page and using the "Off Campus Access" button. That's going to make your computer look like it's on one of our campuses and then you'll start seeing this link. What this does is it's a service that we have that then searches many of our resources that we provide to see if it can find the online full-text. If it does, then down below it's going to show you all of the different variations of where you can get access to this article. In this case it only gave me one, so I can click on that link and it should take me either directly to it, or to the page where I can do a search for it. Sometimes it'll just take you to the home page. But the majority of time or to a specific issue but majority of time it should take you right to the title. So it's a 2003. In this case it didn't take me directly to the titles so I'm going to have to look through the "ALL JOURNALS" or look through their archive to find that one specifically.
The other thing you can do again because if you log in, so let me do it again, to our system. Now notice that I was logged in. There's that book request link again. I click on that. You can see it filled out my request form so that someone can scan in that specific article and send it to me through the system. Now because we started this process through Google, you can see it's telling us down here that it came from Google. Sometimes it misses some very necessary information, like in this case, it dropped off the title, the name of the journal. Easy enough, I can just go back. I can copy it from here, and just paste it into the request form, and then submit. And if you have several that you're wondering what the status is you can click on "Outstanding Requests." And here it'll show you the request that you have, and under "Status," it'll tell you where we are in the process of trying to get it for you, or photocopy it for you. And again, once it's received you'll see it here, "Electronically Received Articles." Now one of the other things if you are using EndNote, or in fact any other software to organize your citations, you can send citations from Google Scholar into EndNote. You just have to go to the menu bar, and go under "Settings" or depending on your setup of Google you may just have to look for the sprocket, which opens up the settings. And then you just have to tell it what you're using. In this case I would probably be using EndNote. I saved that and now there's a link that'll send this citation directly into EndNote. It will not send the PDF, it'll just send the citation. I would need to add the PDF later to my citation in EndNote. So yes, EndNote is one of the things you can use to organize all of your PDFs. If you have a Gmail account, you can log in to that, and with that you can then if you created a very complex search you can create an alert and have Google save that search for you and have it run periodically so we can send you the results.
This is a feature that's available in almost all the electronic resources that the OSU library provides. It's very rudimentary in Google Scholar, but as you'll see in the next program that we're going to go into, it can be much more involved than just creating a very basic citation alert. Also if you've logged into your account, I can mark several items at once by just clicking on the star, which will put it into my library and then I can send a bulk import into EndNote rather than doing them one at a time through here. So I could mark a whole bunch, puts them in my library, I click on my library and they will give me the option to then import them into EndNote at that point, as well as print, save. So that's using Google Scholar with the Library's resources, making sure you log in to the "Anywhere Library Access" through the Library webpage so that you can see these "Full-Text @ OSU" links. Now the other product that I wanted to talk to you about is, again, in the database list and it's called Scopus. It's something that we started subscribing to last year. Where Google Scholar is by far the largest indexing service out there, Scopus is the largest indexing service that includes abstracts. So that's a little more helpful. And Scopus is from Elsevier, so you may have seen it if you've used anything from ScienceDirect or you're used to using Elsevier online journals, then you would be familiar with the company that does this. Now when you're in Scopus, one of the first things you can do is, again as I mentioned, you can log into your account. And I've already done that, I forgot to log back out. But when you're creating an account using this then you can, as long as you're on campus, so the first time you do it you create your account you will probably either need to be on campus or use the "Anywhere Library Access" link, and you can set up your account. And almost all of our electronic resources will allow you to set up an account for free as long as it notices that you are coming from an OSU campus or you have the IP address of an OSU campus.
So to do a search, I'm going to go ahead and start with "forensic pathology and skeletal remains." I can tell it to look for these terms in specific places like the abstract. For now, I'm just going to go ahead and stay with the default, which is Title, Abstract, and Keywords, and do my search. And you can see that I have 212 documents that it found with my search. Now if you remember what I did in WorldCat, you'll notice this one tells me what it did with my search, and you can see that it stuck the word "AND" in between every word. So I want to edit this search by clicking on "Edit." I can do click on "Search" again. If you hit the back button, there's a chance it's going to lose your search and you just have to retype it in. So I'm just going to click on "Edit," and this time put my quotes around the phrases that I want to keep together. Now depending on the number of hits, the number of resources that it finds for you, you may want to make the search a little more complicated. And if you already have a search that you're searching in most resources and you use it over and over again, one of the nice things about logging into your account is that you then have the option to save the search. So if this was a search I wanted to run periodically, I can just click on "Save." It's going to ask me what name I want to save it as. I'm just gonna keep what it is; it's the actual words from my search. And now my search is saved. To access it, I just click on the menu bar. You can see my name is there and then I can see "My Scopus." If I open that up, I have my link to my saved searches. Here's the search that I like to run periodically. I can just go ahead and click on it and it'll run the search. So that way you're not having to type that search in every single time you get into the system. I'm gonna go back to my search screen.
So there was my search, and it came up with 57 documents. There's something else, another little tip, that can help you make sure that you're not missing things as you're doing your literature review or literature search. So I mentioned the quotes so that the electronic resource would search for those terms together. There's another little tip and it's called a wild card or a truncation symbol. So "pathological" and "pathology," kind of the same words, or "remain" and "remains," plural; same words. But to most electronic resources those would be totally separate kind of words. And so I may miss things because it's looking specifically for "pathology." So one of the things you can do is either take away part of the ending, get to the root of a word, or in this case I'm just going to get rid of the "y" in "pathology," and put in the truncation symbol, which in 90% of the resources it is an asterisk, so the shift and the 8 key. And this is going to tell the computer to look for any word that begins with p-a-t-h-o-l-o-g and any number of letters after that. So this search gave me 57 results the first time. Now I'm going to add this, which is going to expand the variations of the word "patholog." Click on my "Search." So now, I've gone from 57 up to 79. I found 22 more items, almost a 50% increase, just because I used the asterisk, the truncation symbol to help find variations of a word. I could have taken this all the way down to "path" if I wanted to. Now I'm gonna go back to my search screen so we can see my searches because you may be thinking, "Okay, well now I know there's 22 differences between when I didn't use the truncation symbol when I did." And you may want to find out what are those differences, what are those 22. Right above your search history is "Combine queries," and you can see the example they give you. So what I want to do is look at these 79 and take out these 57. So I just put in the pound sign for number. So search 3. "and not" so I want to remove I want to look at everything for number 3 and not the ones that are in number 2.
And now I'm looking at just those 22 documents that were different. Just because of using that asterisk. Now I want to go back to the 79. I can just click on it and it takes me back to those results. So now, in Scopus and many of our other electronic resources are very similar your login, if you've already created an Elsevier account, whether to use their online journals or to use ScienceDirect, it's that same username and password that you've created for those. It's from one company, Elsevier, so one username and password works for all the different systems. Now I mentioned in Google Scholar that "OSU Get Article," that "Full-Text @OSU" Library link in most of our electronic resources this little orange box, "OSU Get Article," is the same thing. I mentioned Scopus is just an indexing with abstract service so if I want to get to the full text, I can just click on that "OSU Get Article." Again, it searches the Library system. It found where I can get to it. So I can just click right on that. And there's my article. I can download the PDF, I can export the information into RIS, it's what you would use for EndNote. So that's what that "OSU Get Article" is for. Now typically the way most people do a literature review or literature search, the way they typically get started is you look for an article that matches your topic, that you really like. So let's say number 6 here is one that you really enjoy. You can click on it and you can read the abstract. But you can notice over here, right above the abstract, it's showing me that there are 64 citations that are inside of this paper. And typically what people do is you'll print off the article and you look at the bibliography, look up some of those articles, look at the bibliographies in those so that you're going back in time to find relevant literature. With Scopus and many other electronic resources you can do it electronically just by clicking on the "View references.
" And now I'm looking at 64 that are in this paper. Some of them will be linked because those articles, or those citations, are within Scopus. If it's not within Scopus then you don't have a link to the citation, but you at least have the citation information. And again, for those that are in here the citation you can click on the "OSU Get Article" to get to the full text. Or at least try and find them. Now one of the things if we go back to our search box if this search was a really good one and I mentioned you can click on "Save" to save that search so that you can run it again at a later time. Within Scopus and various other products you can actually just set an alert rather than just saving the search. And what I mean by set an alert by clicking on this it's going to allow me to save that search and then it is going to run this search every day, every week, every month depending on my choice. I can specify the day of the week and it's going to run that search and then send me an email link to the results, which will just bring you to a page like this. So again, I don't have to worry about, "Oh, next week I need to remember to do my search again;" "I want to find out if anything's been published last week." Because once you set this alert, you can sort by date. So it's the newest, so you'll always see the most recent things. And you'll come to recognize the citations that you already looked at. So that's setting a search alert. So you can save a search, and you can look at this alert that you've set for a search, so it'll run that search periodically. Again you can look at them by going into "My Scopus," and see your alerts. Now when I was in the journal earlier sorry, I forgot to close that I was looking at this one. And I mentioned you can look at the references and then go back and look at older references, but one of the really nice things about a system like Scopus is that it's showing me that this article has already been cited by 7 newer documents.
So instead of just going back in time by looking at the references, and looking at their references, you can go forward in time to see, okay here are the 7 and I can view all 7, that have already cited this one. So they're newer. And then they may have already been cited. I can click on that to see, again, those that have cited that. But for now, if this article was perfect for my research, I'm very interested in it, then I obviously want to know who has cited it. Right now I'm looking at it and there's 7 citations, but I want to know if someone in the future cites it as well. I can set, right below the citations, a citation alert. Click on that and once again, you can see I can set to run every day, every week, every month. And the specific day of the week. I set the alert and just like before, it's going to run it automatically and send me a link where I can just come to see the results. And if it's always 7 then I know nothing's new. So that's setting a citation alert. So we have a search alert and a citation alert. One of the other things you can do so let's say this article was very important to me and one of the authors might be someone that is very seminal in my field, someone that I really want to follow, I want to know more about them. I can just click on the author's name. It's going to show me how many of their documents are in this database, Scopus. It shows me the last 10 years, usually, of their output. 49 documents have cited 33 documents that this person is one of the main authors. And I can see the 7 documents down below and I can see the 33 documents that have cited them. And I can do the same process I was doing before. I can try and get the article, I can look at the title, see how many times it's been cited, I can set a citation alert for something from here. And you'll notice that open access journals are also included within this system. Again I can save all of these 7 and send it directly into EndNote.
Although I typically like to keep the abstracts and keywords as well, So if this author is someone I very much want to follow, I'm very interested in their output so there's their 7 I can set an alert so that anytime a new article appears in this database and this person this author is one of the authors, not just the main author, one of the authors, I'm going to be notified because I can have it run that search daily, weekly, monthly. So between all of these resources, it can save you a lot of time and worry to make sure you're not missing any literature, something new that's coming out. And most of our electronic resources allow you to do this kind of thing. All you have to do is log into the system and then you can go into "My Scopus" and see your alerts. You can even save specific articles into a list that you can view within Scopus. You can group authors together so that you can do very much the same thing. So there's just a lot of things you can do when you create those free accounts that can help do things automatically for you so you're not having to worry about missing something or forgetting something. Now going back to my search page, once you've created them but if I go and look at my saved searches I go back to "My Scopus," my "Saved searches," and I discover, you know, it's as good, but I need something just a little bit different. Well I may still want to run this search on a periodic basis. But I also want to run one that's very similar. So if you click over here on the right hand side, there's a plus sign that will create another saved search using this one as the template. And now all I have to do is add or change what I want to change. Save it once again and I'll have that saved search, so that I can run it whenever I want. Or again, I can set a search alert to have it run periodically for me automatically. And then I can combine the two different searches using that combined feature so that I can see what's different between the two different types of searches.
But wait, there's more! I can just edit the search if I wanted to just change it rather than create a whole new one. Just say, "No it's just not working right. I'm getting some weird anomalies. There's some words that I wanted to eliminate." I can just add "not" and then the search term that I want to eliminate. Then it'll save this new search and it'll run periodically. Now the way Scopus and many of the products from Elsevier work is that it will save these searches and these alerts for a year. When that year is up it's going to send you a notification that the search is no longer active or is going to go inactive. You can just come into the area and just make it active once again. And then it'll just run and do things automatically for you. So the main thing, or one of the main things, when you're building your searches, remember that you want to put quotes and this works in Google Scholar as well around phrases so that you make sure that it's searching for those things that you are specifically after. I don't want these words separated, I want them together. And that you can use an asterisk so that you find variations of a word. I could have put an asterisk at the end of "forensic" to find a plural. Although I'm not sure what phrase that would be. Or replace the "s" with an asterisk. I don't know if it's going to cause any difference but I'll go ahead and do it. No. Still just the 79, but it was worth a try. So those are the tips for using electronic resources and what's available out there, digital dissertations or Scopus. There are a lot of other products that are available that do very similar things. You just have to remember most of the time you can create an account for free. The way you let it know you're an OSU student is just by going to the Library's main page, doing the "Off Campus Access" so it'll make your computer look like you're on campus, and at that point it'll allow you to create free usernames and passwords for you to use on their system.
Then you can start saving searches, alerts. Some electronic journals that we have, e-Journals that we have, will let you create an account and, although it may not have an alert you can save, you can ask it to send you the table of contents almost all electronic journals let you do this so that you get the table of contents two, three months in advance of publication so you have an idea of what's coming up.