Global Research Letters

Free income statement template

comprehensive income

Fixed-income analysts examine the components of income statements, past and projected, for information on companies’ abilities to make promised payments on their debt over the course of the business cycle. Corporate financial announcements frequently emphasize income statements more than the other financial statements. The income statement presents the financial results of a business for a stated period of time. The statement quantifies the amount of revenue generated and expenses incurred by an organization during a reporting period, as well as any resulting net profit or net loss. The income statement is an essential part of the financial statements that an organization releases. The other parts of the financial statements are the balance sheet and statement of cash flows.

How do you prepare an income statement?

  1. Pick a Reporting Period.
  2. Generate a Trial Balance Report.
  3. Calculate Your Revenue.
  4. Determine Cost of Goods Sold.
  5. Calculate the Gross Margin.
  6. Include Operating Expenses.
  7. Calculate Your Income.
  8. Include Income Taxes.

Some items from prior years clearly are not expected to continue in future periods and are separately disclosed on a company’s income statement. Under US GAAP, unusual and/or infrequently occurring items, which are material, are presented separately within income from continuing operations.


It keeps track of, income sources, expenses and budgets, allowing the company to take action against variances from projections. Investors and lenders pay attention to the P&L statement, especially when comparing different periods to determine the long-term trajectory of the company. Conceptually, the income statement is very straightforward, but it does use specific terminology that needs to be clarified. Start with gross revenue, the total amount of revenue derived from sales of products or services. Subtract the cost of sales or cost of goods sold , expenses directly related to producing the company’s product or service (e.g., raw materials or the labor involved). The next part of the income statement is known as operating expenses.

There are many accounting tools and solutions, which you can read about in our review of QuickBooks accounting software or our FreshBooks accounting software review. There are accounting tools that cater to organizations of all types and sizes.

Earnings before income tax

It is useful to include in either form of presentation as many aggregated line items and subtotals as necessary to most clearly convey to the reader the financial performance of the reporting entity. The profit before tax line item is the gross profit minus all operating expenses. The income statement may be presented by itself on a single page, or it may be combined with other comprehensive income information. In the latter case, the report format is called a statement of comprehensive income. This type of analysis makes it simple to compare financial statements across periods and industries, and between companies, because you can see relative proportions.


An income statement begins with the sales generated by your business and ultimately determines the net profit earned or net loss incurred by your business. An income statement, also known as the trading and P&L account or revenue and expense summary, reveals the performance of your business entity within a specific accounting period. Investment analysts intensely scrutinize companies’ income statements. Corporate financial announcements frequently emphasize information reported in income statements, particularly earnings, more than information reported in the other financial statements.

Introduction to the Income Statement

In addition to this, it also showcases the operational performance of your business over a certain accounting period. An Income Statement is a statement of operations that captures a summary of the performance of your business within a given accounting period. It reveals your business’s revenues, costs, Gross Profit, Selling and Administrative Expenses, taxes, and Net Profit in a standardised format. For example, if revenues and gains are worth $215,000, and Expenses and Losses are worth $77,000, the Net Income turns out to be $138,000. Furthermore, in the multi-step income statement, different indicators of the profitability of the business entity are captured at different levels such as gross profit, operating income, pre-tax income, and after-tax income. Thus, an income statement summarises revenues, expenses, gains, and losses incurred by your business.

Balance sheet vs income statement

Both the income statement and balance sheet are important financial statements – but each has a different function for business owners and investors.

A balance sheet gives a point in time view of a company’s assets and liabilities, while the income statement details income and expenses over an extended period of time (usually one year). A balance sheet helps determine a company’s current financial situation and make important financial decisions. The income statement can be run at any time of the fiscal year to determine profitability and compare one period of time to another to show growth.

The income statement provides stakeholders, investors, and decision-makers information about a company’s ability to generate profit by increasing revenue or reducing costs. It can contain information related to sales revenue, cost of goods sold , selling, general and administrative (SG&A) expenses, interest, taxes, and net income. A balance sheet provides a snapshot of a firm’s financial position at a specific point in time, while an income statement – also known as a profit and loss statement – measures performance over a period of time. Once these are subtracted, along with depreciation, in effect the cost of using equipment and other assets during the given time period, one is left with operating income. An Income Statement is one of the fundamental financial statements that help determine your business’s ability to generate profits within a given accounting period. It helps the users of this financial statement to understand how revenues generated from sales were transformed into Net Income or Net Loss.

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